Privacy Policy

1. Scope and who we are

Emagine Reality LLC (“Emagine Reality,” “we,” “us,” or “our”) is a Texas limited liability company. This Privacy Policy applies when you visit this website, download materials from it, email us, or use links on the site to contact or schedule time with us.

This policy does not replace a client agreement, data processing agreement, business associate agreement, or other written agreement that may apply to services we provide to a client.

2. Information we collect

Information you provide

We may receive information you choose to provide when you email us, request information, schedule a conversation, or otherwise communicate with us. This may include your name, email address, phone number, company, job title, meeting details, the content of your message, and information about your business needs.

Information collected automatically

When you access the site, our hosting and security providers may automatically process technical information such as your IP address, browser and device type, operating system, referring page, pages requested, timestamps, approximate location derived from IP address, and diagnostic or security event data.

Information from other services

If you schedule through Cal.com or interact with a third-party site linked here, that provider may send us information needed to complete your request, such as your contact details and meeting selections. The provider also processes information under its own privacy terms.

3. How we use information

We may use personal information to:

• Respond to questions and communicate with you;
• Schedule and prepare for meetings;
• Evaluate whether and how our services may fit your organization’s needs;
• Provide requested materials and information;
• Operate, secure, troubleshoot, and improve the website;
• Protect our rights, prevent misuse, and comply with law; and
• Maintain business records and manage prospective or existing client relationships.

We do not use information submitted through this website to make decisions that produce legal or similarly significant effects about you.

4. How we share information

We may disclose personal information in the following circumstances:

• Service providers. Vendors that provide website hosting, security, scheduling, email, document delivery, analytics if enabled, and other business support may process information for us under their applicable terms.
• Professional advisers. Lawyers, accountants, insurers, and similar advisers may receive information when reasonably necessary to provide professional services.
• Legal and safety reasons. We may disclose information to comply with law, legal process, or a lawful government request, or to protect the rights, safety, and security of Emagine Reality, our clients, website visitors, or others.
• Business transactions. Information may be disclosed as part of a merger, financing, acquisition, restructuring, sale of assets, or similar transaction, subject to appropriate protections.
• At your direction. We may share information when you ask or authorize us to do so.

We do not sell personal data for money. We do not use personal data collected through this site for targeted advertising.

5. Cookies and tracking

This website does not currently place advertising cookies or pixels. Our hosting, security, and linked-service providers may use cookies or similar technologies that are necessary to deliver their services, prevent abuse, remember preferences, or understand performance. If we add nonessential analytics or advertising technology, we will update this policy and provide any choices required by law.

You can use your browser controls to delete or block cookies. Blocking essential technology may affect how a website or linked service works.

6. Retention and security

We retain personal information only as long as reasonably necessary for the purposes described in this policy, including to respond to inquiries, manage relationships, maintain business and legal records, resolve disputes, and enforce agreements. The period varies based on the type of information, why it was collected, and applicable legal obligations.

We use reasonable administrative, technical, and organizational measures designed to protect information. No internet transmission, storage system, or security control can guarantee absolute security.

7. Your privacy choices and rights

Depending on where you live and subject to legal exceptions, you may have the right to request access to, correction of, or deletion of personal information about you, or to receive a portable copy. You may also be entitled to opt out of certain processing or appeal a decision regarding your request.

To make a request, email support@emaginereality.com with “Privacy Request” in the subject line. Describe the request and identify the email address or other information associated with you. We may need to verify your identity before responding. An authorized agent may submit a request where permitted by law, but we may ask for proof of authority and identity verification.

We will not unlawfully discriminate against you for exercising an applicable privacy right.

8. Texas residents

If the Texas Data Privacy and Security Act applies to our processing of your personal data, you may request to:

• Confirm whether we process your personal data and access that data;
• Correct inaccuracies in your personal data;
• Delete personal data provided by or obtained about you;
• Obtain a portable copy of personal data you previously provided; and
• Opt out of the sale of personal data, targeted advertising, or certain profiling.

We do not currently sell personal data, process it for targeted advertising, or use it for profiling that produces legal or similarly significant effects. Submit a request using the contact method in Section 7.

If we deny your request, you may appeal by emailing support@emaginereality.com with “Privacy Appeal” in the subject line and explaining why you believe the decision should be reconsidered. We will respond within the period required by applicable Texas law. If your appeal is denied, our response will explain how to submit a complaint to the Texas Attorney General.

9. Children’s privacy

This website is intended for business audiences and is not directed to children under 13. We do not knowingly collect personal information from children under 13 through this website. If you believe a child has provided personal information to us, contact us so we can review and delete it where appropriate.

10. External services and links

This site links to services and websites operated by others, including Cal.com, LinkedIn, ER Connect 360. Their privacy practices and terms govern their services. We encourage you to review those policies before providing personal information.

Information may be processed in the United States or another location where a service provider operates, subject to applicable law and contractual protections.

11. Changes to this policy

We may update this Privacy Policy as our website, practices, or legal obligations change. We will post the revised policy here and update the “Last updated” date. Material changes may also be communicated through another reasonable method when required by law.

12. Contact us

For privacy questions or requests, contact: